LWF Hiring Program Monitoring, Evaluation and Reporting Officer (PMER)

Location: Dadaab, Garissa County, Kenya

Full-time

Application closes: Jan 17, 2025

Job Title:                                   Program Monitoring, Evaluation and Reporting Officer              

Department/Group:                   Programs  

Position Type:                           Fulltime

Location:                                   Dadaab Refugee Camp

Supervisory role:                      PMER Assistant

Reports to:                                Area Manager     

The Lutheran World Federation, Kenya-Somalia Program – Program Monitoring, Evaluation and Reporting Officer.

.2.  Unit Summary:

Program Monitoring, Evaluation and Reporting Unit forms part of Nairobi based program unit and Area Program unit. In Nairobi the Unit is represented by (PMER TA) who reports to the Program Manager. In the Area Program the unit is represented by PMER officer who reports to the Area Manager. The unit supports and ensure a culture and practice of reliable planning, monitoring, evaluation and reporting (PMER) in LWF Kenya Somalia Program.

This includes developing and coordinating monitoring and evaluation (M&E) systems and events within LWF and among its partners, building the capacity of Staff in M&E, ensures quality project, program and organizational monitoring and reporting of outputs, outcomes and impact and credible data collection and management based on continuous learning.

3. Overall Purpose/Broad Function:

Under the guidance and supervision of the Area Manager, and in close collaboration with the Quality Services Manager and PMER Technical Advisor, PMER is the field technical lead in providing Program Monitoring, Evaluation & Reporting guidance, leadership, supervision and recommendations to ensure that the PMER systems meet the needs of projects.

The PMER Field Officer will be expected to lead PMER system implementation including monitoring, accountability initiatives, support assessments and PMER budgeting. The position holder will mentor and/or capacity build existing field project staff in M&E, accountability and foster the documentation of learning processes.

Key Duties and Responsibilities:

1. Responsible for developing and implementing the Area Program’s Monitoring and Evaluation   framework.
2. Lead in the adoption and application of LWF World Service and ACT Alliance policies, systems, guidelines, procedures and action plans for accountability to Disaster Affected Persons (DAP’s) in LWF World Service operations and in line with donor requirements.
3. Responsible for building the capacity of program staff on PMERL.
4. Support the development of quality proposals and concept notes both offline and through the Activity Info system (LWF World Service web-based planning, monitoring and reporting system).
5. In liaison with Sector heads, support in the compilation and submission of quality and timely periodical reports – (Weekly, monthly, quarterly, annual reports) and provide graphic/illustrated feedback to management of standard indicators for all sectors.
6. Responsible for using accountability (and internal audit) reports and findings to improve LWF World Service internal processes and the quality of programs.
7. Continue to ensure project management tools and systems are implemented, monitored, and aligned into the M&E plan
8. 8.Responsible for the collection, analysis and dissemination of project data and follow up with specific sectors for the utilization of such data.
9. Facilitate the transformation of experiences and individual learning to institutional learning through the documentation of situational reports and updates, human interest stories, photographs and control on social media sharing for purposes of communicating and documenting LWF World Service work in the Area Program.
10. Responsible for the establishment, implementation and improvement of LWF World Service Complaints and Response Mechanism in all sectors and components of the operations in the Area Program.
11. Maintain a complaints database and manage the complaints feedback and referral system in close collaboration with the Focal Person(s)/sector heads and management.
12. Responsible for the management of Sexual Exploitation and Abuse (SEA) and related accountability investigation processes.
13. Periodically assess capacity gaps in implementing effective accountability and CRM systems, and to design and facilitate appropriate training and capacity development sessions for staff.
14. Assess beneficiary accountability mechanisms in place and lead strengthening of such mechanisms including through appropriately structured dissemination of M&E findings.
15. Responsible for representing LWF World Service at MEAL Initiatives/forums and meetings.
16. Any other duties as assigned by the supervisor.

5.  Supervisory Responsibilities

·        PMER Assistant

6. Education/Professional Designations/Experience

1. Bachelor’s Degree in Social Sciences, Statistics or other related field.
2. Proven experience in implementing effective M&E tools and systems.
3. At least 3 years of progressively responsible and directly relevant professional experience in a humanitarian context, with at least 2 years management experience in preferably Protection and Education programs in INGO context.
4. Demonstrated management experience with the ability to engage and motivate staff in a challenging environment.
5. Possess working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.
6. Experience in dealing with sensitive socio-political situations and working and living under pressure in unstable security environments and with long and irregular working hours would be an added advantage.
7. Experience with Online Data Collection tools and techniques.
8. Practical experience in Training of Trainers/Training of Facilitators skills.
9. Demonstrated experience in conducting Sexual Exploitation and Abuse (SEA) and related accountability investigations.

7.Success Factors:

1. 1. Strong representation and negotiation skills in working with UN organizations, partner agencies, Government departments and community groups.
   2. Excellent organizational and communication skills and extensive knowledge of Microsoft Office suit applications.
   3. Excellent team player with demonstrated ability to forge/mentor strong teams.

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.
Disclosure: LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, which requires LWF to conduct reference checks with prior employers including questions about employee misconduct.

By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Throughout its recruitment processes for any job position, LWF does not ask for any fees, and applicants should not pay any money to anyone. We advise the public to exercise due diligence when applying for employment with LWF and when asked to pay any money to anyone to secure a job with us. Such instances are cases of fraud and should be reported to us immediately through email at  complaints.kenyasomalia@lutheranworld.org or at our toll-free contact 0800721270.

Only short-listed applicants will be contacted.

This position is open to Kenya Nationals only.

Closing date for applications: 17th January 2024

Application closes: Jan 17, 2025Apply for this position

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