U.S. Embassy Nairobi Need Human Resources Assistant

Human Resources Assistant (USDH Portfolio) – USEFMs Only

The work schedule for this position is: Full Time, 40 hours per week Start date: This position is anticipated to open Summer 2025.

Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Salary:Not Specified

Series/Grade:FP – 0305 – 7

Agency:Embassy Nairobi

Position Info:

Location:Nairobi, KE

Close Date:
(MM/DD/YYYY)01/14/2025

Duties

The incumbent of the position is the assistant to the U.S. Direct Hire (USDH) Portfolio. Duties include:  administering and assisting with the yearly EER and eAwards processes.

Supports the American HR Portfolio, supporting 31 U.S. government agencies and offices, over 1,500 Chief of Mission personnel, and close to $1 billion in resources. 

The incumbent works collaboratively with two Human Resources Assistants, Human Resources Clerk and one Human Resources Assistant (American Services Team Lead) on the American Portfolio.

The incumbent is supervised by the Human Resources Officer with oversight of the American Portfolio. Position requires Secret Security clearance. 

Qualifications and Evaluations

Requirements:

Experience: 

Minimum of three (3) years of administrative office work experience is required.

JOB KNOWLEDGE: 

Must have a good knowledge of Mission, Bureau and Post Employment Policies.  Must have good knowledge of OPM rules and Employment Benefits such as FEHB, FEGLI, TSP.  Must have working knowledge of EEO laws.Education Requirements:

A High School Diploma is required.Evaluations:

LANGUAGE PROFICIENCY: 

English Level 3 – Good working knowledge; written & spoken is required.

SKILLS AND ABILITIES:

Must have ability to work on a team with shifting unit priorities, coordinating with the other HR Assistant in charge of the EFM portfolio and LE Staff colleagues. 

Must have strong communication and interpersonal skills and have the ability to work with clients of diverse backgrounds. 

Must be familiar with the MS Office Suite, and have in-depth experience with Word, Excel, and Outlook. Must have ability to create and work with databases.  Must have the ability to obtain a Secret clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:

All applicants under consideration will be required to pass security certifications.

Benefits and Other Info

Benefits:Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 

Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance. 

Interested candidates for this position must submit their application to the following link for consideration https://ke.usembassy.gov/jobs/  Click ERA site under Job OpeningsRequired Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement.

Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

• High School Diploma

Next Steps:

Applicants who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.

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