US Embassy Nairobi Hiring Office Management Assistant

Office Management Assistant – USEFMs Only All Agencies

The work schedule for this position is: Part Time 20 hours per week Start date: This position is anticipated to open Summer 2025. Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Salary:Not Specified

Series/Grade:FP – 0120 – 8

Agency:Embassy Nairobi

Position Info:

Location:Nairobi, KE

Close Date:
(MM/DD/YYYY)01/12/2025

Duties

The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it. Position is Part time, 20 hours per week.

Qualifications and Evaluations

Requirements:

Experience: 

Two years of administrative experience which would include some of the following types of administrative duties:  filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.Education Requirements:

Completion of high school is required.Evaluations:

LANGUAGE PROFICIENCY: 

English (Fluent) Reading/Writing/Speaking is required. (This may be tested). 

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:

All applicants under consideration will be required to pass security certifications.

Benefits and Other Info

Benefits:Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.    
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing. 
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

CANDIDATES WITH VETERAN PREFERENCE WHO WISH TO INVOKE PREFERENCE FOR THIS POSITION MUST INFORM HR VIA WRITING – NairobiHRAmericanServices@gov.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance. 

Interested candidates for this position must submit their application to the following link for consideration https://ke.usembassy.gov/jobs/  Click ERA site under Job OpeningsRequired Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable) 
• High School Diploma 
• Passport

Next Steps:

Applicants who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.

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